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Paying with Light

We use Light to manage expenses and provide company cards to employees. Light has replaced Pleo, so Pleo cards should no longer be used. If you have regular expenses, you will get a virtual Light card, which you can also add to Apple Pay or Google Pay. See our guidelines below.

Subscriptions: always use a vendor card

All subscriptions and other recurring payments must be paid with a vendor card, not your personal Light card. A vendor card is a virtual card tied to a single vendor, so the subscription keeps running even if your own card changes or you leave the company.

To get one, go to Cards in Light and click + Request vendor card. Use one vendor card per vendor.

Practical requirements when using your Light card

• Attach the receipt/invoice to the transaction as soon as it is available. You can do this:
  • in the Light app: Cards → select the transaction → upload the file or take a photo
  • by replying with the file to Light's "missing receipt" message in Slack
  • by emailing it to [email protected]
• Make sure that the receipt/invoice is readable and that the whole document is visible. Each transaction holds one file, so combine multiple pages into one PDF
• Add a short note in Light to describe the expense. E.g. "Lunch at airport. Trip to meet customer."
• Upload invoices rather than order confirmations and payment receipts ****(the VAT is not visible on order confirmations)
• Help the Finance team by making sure you upload any outstanding documentation before the end of every month
• For any expense beyond €1,000, please make sure to inform [email protected] about the details of the expense before you make it
• Always pay in the currency of the country that the expense belongs to. For example, if you are in Italy and you buy a cup of coffee, choose to pay in EUR and NOT in DKK if the card machine asks

Paying invoices

Most company expenses are paid with Light cards. In case we need to pay an invoice, the fine people from Finance can help via [email protected].

Your name | | Buying from a Danish company | Danish company address AutoUncle ApS Klostergade 56C DK-8000 Aarhus C CVR: 33165544

Your name | | Other international purchases | Danish company address AutoUncle ApS Klostergade 56C DK-8000 Aarhus C VAT: DK33165544

Your name |

Reimbursements